« About Us Menu

Chairman Richard Elliott brought the meeting to order at 11 00 am. It was noted that some delegates were unable to attend the Business Meeting, due to transport problems associated with the collapse of Ansett Airlines on 12 September.

1.0               Apologies

Umaru Abubakar Alkateri, Francesco De Aprile, Paul Coronel (proxy), Robert Grier, Gerry Humphries, Daniel Iornem, Costas Konis, Gregg Li, Stephen Lin, Han-jurgen Pollirer, Gerd Prechtl, Eduardo Rocha, John Roethle, Philip Verstraaten, Andre Wolgemuth 

2.0               Attendance

Herber Bachmaier, Ian Barratt, Krizz Chantjiraporn, Colin Colquhoun, Bruce Crowe, Barry Curnow, Richard Elliott, Robert Florijn, Mari Grazia Galli, Franco Guazzoni, Lynn Haight, M Saidul Haq, Allan Hurst, Brian Ing, Ivan Ivanov, James Jurack, Angelo Kehayas, Ben Laauwen, Shigeki Matsui, Garry Ng, Heather Osler, Steven Popell, Deborah Rechnitz, Peter Senior, Gopal Shanker, Hans de Sonnaville, Peter Sorensen, Eisuke Suwabe, Dennis Tindley, Peter Thomas, Walter Vieira, Rob Wagenaar, Murat Yalnizoglu, Michael Shays 

A quorum was declared there being a simple majority present of 40 eligible voting Trustees. 

3.0               Minutes of the Previous Meeting

It is moved that the minutes of the ICMCI Annual General Meeting held as part of the Seventh Biennial Congress in Amsterdam 19 to 21 September 1999 be accepted.

MOVED:                       Allan Hurst - Trustee USA

SECONDED:                 M Saidul Haq – Trustee Bangladesh

Carried 

            Matters arising from the Minutes - NIL 

4.0               Correspondence

No correspondence was presented 

5.0               Treasury Report

The Executive Director presented a Treasury report set out in Attachment 1.

 It was resolved that:

The Treasury report be accepted.

MOVED:                       Barry Curnow – First Vice Chairman

SECONDED:                 Brian Ing – Trustee UK

Carried 

6.0               Secretariat Funding

Michael Shays presented a report on the future of the Secretariat as set out in Attachment 2.

It was resolved that:
the report be accepted, but referred to ExCom for final decision. 

MOVED:                       Steve Popell - Trustee USA

SECONDED:                 Rob Florjin – Trustee Netherlands

Carried

 7.0               Committee Reports

7.1                CMC Competency Standards Report

The CMC Competency Standards Report, as follows, was presented by Angelo Kehayas, discussed and agreed by the meeting. 

Objectives of common standards:  

·         To define the minimum set of standards which each nation must meet or exceed for certification. These consist of:

o        A competency framework including units and assessment criteria

o        A certification process based on the competency framework

o        A mechanism to ensure independence, objectivity and compliance to international quality criteria

o        An ICMCI accredited quality assurance process 

·         To ensure consistency between member nations.

·         To establish a basis for reciprocity

o        Why reciprocity? So that clients/ stakeholders deal with the same definition / standard.

o        To meet a perceived requirement of clients?

o        Globalisation of economy is requiring uniformity. 

·         To move forward on the Amsterdam resolutions and the proposed framework 

These objectives can only be met by aligning:

·         CBK

·         Competency model

·         Certified practices

·         Quality assurance/ management process

·         Re certification and CPD
 

CBK

·         The existing document is seen to be very lengthy.

·         We will establish an agreed CBK framework, which is a set of headings.

·         The ICMCI will elaborate on the detail content of the CBK for guideline purposes only The UK model can be used as a starting point for those members wishing to use it

·         Each member institute must build the detail required according to their unique situation and requirements.

·         That detailed model should be submitted to the ICMCI for the record

·         Acknowledge need for regular updating

·         It is noted that the CBK underpins the competency model, which is required as a basis for the certification process.

·         The CBK itself is critical for the process of acquisition of knowledge and the design of learning initiatives.

·         The current headings in the ICMCI CBK can be used as a starting point

·         Where possible align the headings of the competency framework and CBK

·         A draft framework will be developed for future use 

Competency Model

·         Use existing competency model as the framework

·         Practice management is not mandatory for CMC certification. Member IMCs can elect to include it at their discretion

·         Specialist and industry skills are to be treated as and/or

·         Core units should include assessment criteria (evidence required) guidelines as an input to the certification process

·         Guidelines regarding the assessment process, training and appointment of assessors and moderators will be required from each member institute.

·         Experienced assessors are key to the assessment process

·         The proposed model will be as flexible and inclusive as possible.

·         The new work team should be as inclusive as possible 

Certified Practices

·         It is accepted that the quality assurance principles applied to member IMCs will be applied to certified practices, with some potential modifications relating to recruitment and assessment and training

·         There is an issue regarding the reciprocity of CP’s and payment/membership in member institutes, plus verification of CP’s membership. This requires a documented proposal.

·         Moderation/verification will take place outside the CP practice by the IMC member country/ countries involved/ affected

·         There is a subsequent document reflecting thoughts on verification 

Quality Assurance / Management Process

·         A proposal has been submitted

·          “audit” change to “quality assurance”

·         The quality assurance process covers:

o        Assessment and assurance within a member IMC

o        Verification/ moderation within the member

o        ICMCI quality assurance and accreditation of assurers

o        The certified practice management process

o        Optionally training processes and approved training material

·         The competency framework, competency units and related  assessment criteria are a key input.

·         Each country needs to demonstrate compliance in that:

o        a competency standard is in place, an acceptable certification process is in place,

o        independence and objectivity of the assessment process are assured

·         The accepted guideline is : independence of assessor and verifier/ moderator (country based)

·         The ICMCI quality assurer will be accredited by ICMCI but could be hub based.

·         QA is based on a paper audit of the certification process and supporting frameworks followed by a review (ICMCI accredited assurer) 

Maintaining and enhancing professional competence

·         CPD accepted necessary part of retaining CMC status

·         Re-certification on a regular basis? Proposal required

·         What does a CMC need to do to retain certification status?

·         At present a log based record seems to be in use currently

·         No further recommendations at present?

·         Commitment to life long learning 

Ethics

Explicitly required 

It was resolved that:

The above CMC Competency Standards Report as presented be adopted.

MOVED:                       Brian Ing - Trustee UK

SECONDED:                 Ben Laauwen – Trustee South Africa

Carried 

7.2               Structure Report

The Structure Report, as follows, was presented by Colin Colquhoun and discussed by the meeting. 

Recruitment of new institutes

Objective: Have 50 institutes by 2003

Scope: Getting new member institutes

Desired outcome: Establishment of a new Institute in a reasonable timetable

Performance Measure: Start-up kit implemented with some idea of the number of members available to be designated 

Agreed Actions: Ivan Ivanov and Rob Wagenaar as regional reps spearhead new institutes in Romania, Slovenia, Macedonia, Lithuania, Czech Republic, Slovakia in addition to the 28 listed on pages 76 and 77 of Sydney Conference Materials. 

Timing: Quarterly report to ExCom of results

Accountable: to Chair of Sub-Committee with regular checks upon regional reps on regional reps progress in setting up and implementation of installation

Needed: Start-up kit plus follow-up correspondence ie. e-mails to continue support of effort to establish a new institute 

It was resolved that:

The principles contained in the Recruitment of New Institutes Program be adopted.

MOVED:                       Allan Hurst - Trustee USA

SECONDED:                 Herbert Bachmaier – Trustee Austria

Carried 

Walter Vieira explained a proposal prepared by the nominating committee for a restructure of the ExCom succession and election process as set out below: 

(See pages 101-103 from Conference Materials attached on Biennial Election Policy Proposal.)  

It was resolved that:

Subject to the amendments being cordial with existing by-laws and approved by the Trustees be adopted.

MOVED:                       James Jurack - Trustee USA

SECONDED:                 Garry Ng – Trustee Singapore

Carried 

7.3               Financial Resources Report

The Financial Resources Report, as follows, was presented by Peter Sorensen and discussed during the meeting. 

Facilitator: Tass Thassim, Spokesman: Peter Sorensen

Members: Michael Shays, Robert Florijn, Gregg Li, Gerry Humphries, Umari Alkaleri, Ian Barratt, Eisuke Suwabe, Garry Ng 

§         A common understanding of data and assumptions was established based on Conference Materials documents 15, 19, 20 and 22.

§         The need to change from a club culture into a professional commercial environment was recognised.

§         The expense budget for 2001/2002 is US$25,000

§         The expense budget for 2002/2003 will be at least US$37,000 - excluding new services. 

The following proposals were set up and agreed to unanimously in the group: They were discussed and adopted in plenum.
 

Proposal # 1

§         Restructure dues structure according to Conference Materials page 81.

Exception: No country pays more than the third largest country. 

Proposal # 2

§         Newsletter should be self financing. The form should be changed to be electronic distribution – in order to obtain wider distribution and save costs. (Agreed in plenum.)

§         Advertising and sponsorships should be considered. 

Proposal # 3

§         ExCom is encouraged to determine new fee structure for country audits. 

Proposal # 4

§         ExCom should determine specific extra fees for new additional services provided to members. eg. marketing. 

Proposal # 5

§         A break-even budget should be established for proposals 1-4 above plus a contribution to build reserve. The reserve should amount to two times the annual operating budget within five years. 

Proposal # 6

§         A budget should be established to cover some ExCom member expenses. This is in order to minimise their own costs and subsidies of their institutes. 

Proposal # 7

§         Conferences and hub meetings should at least be self financing. Congresses should deliver net profit. 

Proposal # 8

§         Value added services to members of member institutes should be investigated. (Economy of scale procurements, commission to ICMCI. eg. financial services and insurance, indemnity.) 

Proposal # 9

§         The Website should be made more useful and generate a revenue.  

Proposal # 10

§         Financial policy document should be developed. 

Proposal # 11

§         ExCom should define and distribute description of value added for dues paid by March 1, 2002. 

It was resolved that:
Proposals 1-11 as presented be adopted.

MOVED:                       Peter Thomas - Trustee UK

SECONDED:                 Saidul Haq – Trustee Bangladesh

Carried 

7.4               Marketing & Communications Report

The Marketing & Communications Report, as follows, was presented by G Shanker. 

Objectives:

§         Increased Credibility

§         Increased Awareness

§         Build CMC brand 

Public Awareness

Media Policy

Marketing Materials 

Objectives

§         Increased Credibility (+ Image)

§         Increased Awareness

§         Build CMC Brand 

Scope

§         Consider RE Plan

§         Get targeting right

§         Consider at what level item should be done

• ICMCI
• National Institutes
• Local Chapter
• Consultant

Desired Outcomes

§         Strategies/Priorities

§         Tangible Actions and Materials

§         Don’t Defer Building ICMCI Brand

§         Increase Media contact of ICMCI

§         ICMCI is a resource centre rather than communicating to market (which is National’s responsibility)

Exception would be UN and major practices 

ICMCI As Resource

§         Resource/Media kit, containing:

• Media online focus on National Institutes
• Advice on PR and TV training
• Content (ideas) comprising a set of one pagers (ICMCI, CMC)
• Drawing on external material

Performance Measures

§         Material in place

§         Material used by National Institutes (#)

§         Material appearing in media (column inches) 

Actions & Timing

§         Specify Resource Kit  (December 1, 2001)

§         Deliver first edition    (April 30, 2002) 

Accountability

§         Market and PR committees 

Other Items

§         Work needed on CMC brand building

§         Consider contracts with publishers 

It was resolved that:

The principles contained in the Marketing & Communications Report above be adopted.

MOVED:                       Saidul Haq - Trustee Bangladesh

SECONDED:                 Ivan Ivanov – Trustee Bulgaria

Carried
 

8.0               General Business 

8.1        Membership Fees

This was incorporated in the proposal by Treasurer Peter Sorensen and will require discussion with member Institutes.  It was agreed that by-laws may need to be changed and a recommendation to increase fees be made to ExCom with the support of key members.  Ben Laauwen voiced his concern about conversion rates of some currencies with the US dollar (ie. the Rand).   

8.2               ExCom Structure and Size

Richard Elliott advised the meeting that ExCom has seconded two trustees to assist it over the next two years..  These members are:

§         Lynn Haight who will focus on Linkages with International Bodies, with special focus on the UN and

§         Angelo Kehayas, CMC Competency with special focus on the final framework and full implementation. 

Other responsibilities will be:

§         Knowledge Transfer - Col Colquhoun

§         Marketing and Communication - G Shanker

§         Membership - Richard Elliott

§         Linkages with Big Practices - Barry Curnow

§         Communications (Internal and Secretariat) - Michael Shays

§         Treasury - Peter Sorensen. 

8.3               Interim Meetings

Michael Shays advised that Cyprus had agreed to host an interim meeting, which would have the status of a “working meeting”.  Poland was also raised as an alternative venue, but after discussion, it was agreed that Poland was a possible venue for the biennial meeting. ExCom will announce the venue in due course. 

8.4               Biennial Venue for 2003

IMC UK spoke to its proposal to host the ninth biennial meeting at Oxford in the United Kingdom.  General consensus was that costs in the UK are high compared to many member countries and that its selection should be weighed in that light. 

The Executive Director of IMC UK, Ian Barratt was asked to investigate the possibilities of Congress delegates utilising the student dormitory style accommodation at Oxford.  The view was that cost structure should be carefully investigated and a final proposal made to ExCom for consideration. 

Hans de Sonnaville suggested that New York may be a venue to coincide with the meeting of FEACO and Zen-Noh-Ren in 2003.  Others felt that ICMCI would lose its individuality if it associated itself too closely with other organisations. 

Meeting Closed at 11 50 am